What is Facility Admin

Focus: Day-to-day facility operations
Responsibilities:

Front Office & Admin Support
- Manage reception, visitor logs, and access badges.
Basic Maintenance Coordination
- Raise tickets for HVAC, electrical, plumbing issues.
Vendor Liaison
- Coordinate with housekeeping, security, and pantry vendors.
Inventory Management
- Track stationery, pantry supplies, and consumables.
Compliance
- Ensure basic safety protocols (fire exits, emergency lights).

Focus: Operational efficiency and vendor management
Responsibilities:

Preventive Maintenance
- Schedule HVAC, electrical, and fire safety checks.
Space Management
- Allocate seating, manage co-working spaces.
Vendor Management
- Negotiate contracts for housekeeping, security, FnB, printing.
Event & Logistics Coordination
- Plan internal events, manage transport and cab services.
Safety & Security
- Oversee CCTV, access control, and emergency drills.
Budget Tracking
- Monitor facility expenses and optimize costs.

Focus: Strategic planning and governance
Responsibilities:

Facility Strategy
- Align facility operations with business continuity plans.
Project Management
- Oversee office fit-outs, expansions, and relocations.
Risk & Disaster Management
- Develop Business Continuity Plan (BCP) for facilities.
Compliance & Audits
- Ensure ISO 45001, fire safety, and statutory compliance.
Vendor Governance
- Manage SLAs, conduct quarterly business reviews.
Budgeting & Cost Optimization
- Prepare annual facility budgets and cost-saving initiatives.
Sustainability Initiatives
- Implement green practices (energy efficiency, waste management).